How to run your pharmacy & chemist business with TheCEOApp
TheCEOApp team ·
A pharmacy loses money in quiet ways: a carton of antibiotics that expires at the back of the shelf, a strip sold from a pack nobody recorded, a regular customer whose balance lives in someone's memory. None of it shows up until you count.
TheCEOApp lets a pharmacy or patent medicine store keep every sale, every batch and every customer on one phone, so the shelf and the records agree.
Sell by the tablet, strip or carton
Add a medicine once with its biggest unit, say a carton, and how many packs, strips and tablets are inside. Sell in whichever unit the customer asks for and the stock goes down in the right amount. Scan the barcode to sell faster at the counter.
Every batch with its expiry date
Record each delivery as its own batch with its batch number and expiry date. The app warns you 30 days before a batch expires, so you can sell it first, return it to the supplier or write it off. Expired or damaged stock is written off with a reason, so your count stays true.
Patients and their records
Keep each patient's visits, tests and prescriptions on their record, with their consent. Only the owner and managers can see them. Services such as a malaria test or a blood pressure check are recorded and paid for like any sale.
Record every sale in seconds
Add what you sell once, for example paracetamol 500mg (strip), amoxicillin 500mg (pack) and ORS (sachet), and services like consultation, malaria test and full blood count. Suggestions for a pharmacy & chemist come up as you type, so you don't start from a blank page.
Then record a sale by tapping the items, scanning a barcode or simply saying it out loud. The receipt goes to the customer on WhatsApp with your logo, and part payments are kept against their name.
Keep stock the way you count it
Count stock by tablet, strip, sachet, pack and bottle. Start with the biggest unit you buy in, say how many smaller ones fit inside, set a price for each and sell in whichever unit the customer wants. Stock goes down as you sell, and you're warned before you run out. Each item can carry expiry dates on each batch and barcodes (scan to sell). You can record each product's batch number, so you know exactly what is on the shelf.
Tools pharmacy & chemist businesses use most
- Patient records: Visits, diagnoses, treatments and prescriptions on each patient's record, kept with their consent and seen only by the owner and managers.
- Appointment bookings: Customers pick a day and time on your service pages; you get the request in the app with their name and phone.
- Expiry alerts: Add expiry dates to your products; you're warned 30 days before.
- Licences and permits: Keep them in one place and get reminded before they expire.
What every business gets
- Record a sale in seconds: Type it, scan it or just say it. The receipt goes to the customer on WhatsApp with your logo.
- Know who owes you: Part payments, balances and polite reminders, so debts don't get forgotten.
- Stock that adds up: Stock goes down as you sell, with alerts before you run out and a count of what was lost or damaged.
- Your own online shop: A shop page with your products and prices that customers order from on WhatsApp.
- Designs and documents: Flyers, price lists, invoices and quotations in your brand colours.
- Ceopay business account: Receive transfers, pay suppliers and bills, and save, from the same app.
Get started
- Go to theceoapp.com (or get the app on Google Play or the App Store) and create your account.
- Choose "Pharmacy & chemist" as your kind of business. The app sets up the right words, units and tools.
- Add your products and prices, then record your first sale.
- Every new business tries everything free for 2 days, with no card needed.
Questions people ask
- Can a pharmacy track expiry dates on TheCEOApp?
- Yes. Each batch carries its expiry date and batch number, and you're warned 30 days before it expires.
- Can I sell a single strip from a pack?
- Yes. Set how many strips are in a pack and how many packs are in a carton, then sell in any of those units.
- Is there an app for pharmacy & chemist businesses in Nigeria?
- Yes. TheCEOApp is a Nigerian business app with a setup for pharmacy & chemist businesses: sales, WhatsApp receipts, stock with expiry dates on each batch and barcodes (scan to sell), debtors, staff and an online shop.
- How much does TheCEOApp cost for a pharmacy & chemist?
- Every new business tries everything free for 2 days with no card. Plans start at ₦4,000 a month.